The following information is essential for the planning and organising of your booking at Maroon Outdoor Education Centre, and all visiting teachers should read the Information for Visiting Teachers (PDF, 65KB).
Maroon OEC is a Queensland Department of Education school. During your time at the Centre, visiting school teachers work with a MOEC teacher to deliver a program of learning activities for their student group. The MOEC Principal, Deputy Principal and Program Coordinator oversee the total program experience for the students
Understanding your role as the School Coordinator
As the school coordinator, your job is to prepare your student and staff group for their program at MOEC. By following the Variation to School Routine procedure, you will generally fulfil the department's requirements.
The MOEC Coordinator for your booking will work with you to prepare. They will share an MS OneNote Coordinators Notebook with you to assist in the camp preparation process to fulfil MOEC requirements.
Please ensure that you contact your MOEC coordinator or the Deputy Principal before sending out any paperwork to parents.
You have two options for distributing and collecting paperwork:
- Manual – Print and distribute letters and forms, collect them manually, and enter data into the Student Information Program (SIP).
- Import – Send and receive digital MOEC forms, with data imported directly into the SIP. Extra information from management forms will still need to be entered manually.
Regardless of the method, you must use our consent, medical and management forms detailed below and use one of our Student Information Programs (see Managing Student Information below).
Planning for student information management
As the school coordinator, you will need to follow the Coordinators checklist (PDF, 72KB) to ensure that important planning steps are not missed. In addition, the following documents will aid you in your role and help you to plan for the management of your program, staff and students.
Variation to school routine
Please use our Risk management statement (PDF, 210KB) for inclusion in your school's variation to school routine documentation.
Gathering student information and informed consent
These forms detail the type of activities students may be involved in during their program at Maroon Outdoor Education Centre and the clothing and equipment required.
Distribute these forms to every parent/guardian, along with a covering letter from your school explaining this process: the details of your program, any logistical details, arrangements for payment and transport to and from the Centre.
For attending teachers and adults:
Managing student information
Student information is managed with our Student Information Program (SIP), using Microsoft Access.
We currently have
two versions of the SIP. The Import
SIP allows for a digital import of all of a student’s personal information
from their student medical information form, whereas the Manual
SIP requires you to manually enter it.
Please note, the Import SIP requires a significant proportion of the
parents/caregivers to be able to handle a form digitally, otherwise information will need to be enter manually from a physical form.
The SIP will be provided to you either by your MOEC Coordinator through a shared OneNote or the Deputy Principal.
Please use the following guides for assistance in installing and using these programs.
The SIP will allow you to manage ongoing changes and produce:
- group medical synopsis
- dietary synopsis
- cabin lists
- bus manifests
- group lists
- name badges
- non attendee list.
The following forms must be entered into the SIP manually to provide our team with detailed and essential information.
Please note that this additional information is not imported from OneSchool and is essential for managing the safety and well-being of the students.
Sending student information
At least one week prior to your camp, all of the reports in "Step 4" need to be sent. When all details have been entered and you have completed group and cabin allocations use the buttons in ‘Step 4’ of the tool to produce these reports. Save and email reports to your Maroon Outdoor Education Centre Coordinator.
You must bring every attending student's (and adult's) completed consent and medical forms as well as any management forms with you. Please collate in activity groups and in alphabetical order by first name.
It is recommended that in addition to these documents that you also prepare a bus manifest, cabin allocation and name tags. The Student Information Program can produce these documents.
School visits
A Maroon Outdoor Education Centre teacher will be available to visit your school approximately 6 weeks before your camp. Before this visit all teachers attending Maroon Outdoor Education Centre should carefully read the Information for visiting teachers (PDF, 50KB). It contains important information and conditions that are essential to your role as the visiting teacher and/or coordinator.
During this visit, the Maroon OEC teacher can talk to your students, teachers, administration and parents about the possibilities and requirements of the program. After this visit this Maroon Outdoor Education Centre teacher will finalise the design of the program for your group.